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MS Dynamics AX 2009 – Finance (Advanced)

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Prerequisites:

1. Basic Knowledge Of Accounting Principles.

2. An Understanding of How to Move Within Microsoft Dynamics AX.

3. Knowledge of Microsoft Dynamics AX 2009 Finance (Basics)

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Training Type: Class Room

Duration: 60 Hours

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Course Outline:

Topic

Sub Topic

Duration

Financials I in MSD AX 2009

  • General Ledger Setup
  • Chart of Accounts Setup
  • Journal Setup
  • Financial Features
  • General Ledger Daily Procedures
  • Sales Tax Setup
  • Bank Management Setup
  • Accounts Payable Setup
  • Accounts Payable Daily Procedures
  • Accounts Receivable Setup
  • Accounts Receivable Daily Procedures
  • Bank Management Daily Procedures

10 Hours

Financials II in MSD AX 2009

  • Budgeting
  • Cash Flow Management
  • Multicurrency
  • Advanced Payments
  • Intercompany Accounting
  • Consolidations
  • Customer Account Statement, Collection Letter and Interest
  • Dimensions Hierarchy
  • XBRL Taxonomy
  • Year-End Close
  • Financial Statements

20 Hours

Fixed Assets in MSD AX 2009

  • Introduction
  • Setup Procedures
  • Setup of Assets
  • Asset Transactions
  • Inquiries and Reports

10 Hours

Project Management Implementations With Microsoft Dynamics SureStep 2010

  • Introduction to the Microsoft Dynamics Sure Step Case Study
  • Project Initiation and Planning in the Diagnostic Phase
  • Project Planning and Execution during the Analysis Phase
  • Project Execution and Monitoring During the Design, Development, and Deployment Phases
  • Project Closure During the Operations Phase

20 Hours

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Course in Detail:

Topic I: Financials I in MSD AX 2009

Module 1: General Ledger Setup

This module explains how to set up the General Ledger in Microsoft Dynamics AX. It shows how to set up a company currency, additional currencies, and exchange rates. It also explains how to create periods, a new fiscal year, dimension value, and a dimension focus.

Module 2: Chart of Accounts

This module explains how to set up the Chart of Accounts. It also shows how to create and set up account allocation terms, system accounts, and view inquiries and reports about the Chart of Accounts.

Module 3: Journal Setup

This module explains how to set up Journals. It shows how to create and work with journal names, journal controls, journal texts, and how to set up balance control accounts, and General Ledger parameters.

Module 4: Financial Features

This module explains how to use features that can be used across the financial series. It shows how to create, modify, and delete reason codes, and how to use the Fill Utility.

Module 5: General Ledger Daily Procedures

This module explains how to enter transactions in the General Ledger. It shows how to create general journals, enter and post General Ledger journal transactions, post multiple journals, create approval journals, period journals, and retrieve period journals. It also explains General Ledger transaction reversal and the inquiry and reports about General Ledger journal transactions.

Module 6: Sales Tax Setup

This module explains how to set up sales tax. It also explains how to set up the different components of sales tax, and sales tax exempt data, and how to calculate and post withholding sales tax.

Module 8: Accounts Payable Setup

This module explains how to set up Accounts Payable within Microsoft Dynamics AX. It explains the importance of setting up vendor groups and posting profile, and shows the different Accounts Payable setup option, procedures, and defaults related to vendor payments.

Module 9: Accounts Payable Daily Procedures

This module explains the various journals available in Microsoft Dynamics AX Accounts Payable. It describes what each journal is used for and how transactions are entered into each journal.

Module 10: Accounts Receivable Setup

This module explains how to set up the Accounts Receivable module in Microsoft Dynamics AX. The set up of Accounts Receivable is almost a mirror image of the set up of Accounts Payable. The main topics covered are specific to Accounts Receivable or are covered as a review from Accounts Payable.

Module 11: Accounts Receivable Daily Procedures

This module explains the journals available for invoice entry within Accounts Receivable. Students learn how to enter a free text invoice (non-inventory) invoice and the payment journal.

Module 12: Bank Management Daily Procedures

This module explains the various procedures available to manage bank transactions in Microsoft Dynamics AX.

Topic II: Financials II in MSD AX 2009

Module 1: Budgeting

Budgets are tools that are used to predict what the results of operations will be for a company. In addition, they can be used to compare actual and predicted (budgeted) results, to evaluate the effectiveness of operations.

Module 2: Cash Flow Management

Cash flow forecasting is used to estimate the company's future need for cash.

Module 3: Multicurrency

Microsoft Dynamics AX 2009 works with multiple currencies and provides several methods to meet the accounting requirements in different countries. The basics of setting up currencies and exchange rates are covered in the Financials I collection. This course describes advanced currency topics such as exchange rate adjustments. Exchange rates constantly fluctuate; therefore, exchange rate adjustments are necessary for correct periodic accounting. If they are not periodically adjusted to reflect the current rates, foreign amounts converted and posted to the General Ledger, and displayed in reports can be misleading.

Module 4: Advanced Payments

This module describes the processing and setup of advanced customer and vendor payments. These advanced payments include bridging accounts, electronic payments, bills of exchange, and prepayments. Also included are several of the options available when setting up a method of payment, and how to use the ledger accrual functionality to defer costs or income throughout the year.

Module 5: Intercompany Accounting

Intercompany accounting may be used when accounting processes are centralized for subsidiaries or branch offices. With Intercompany accounting, a single entry can be made which posts to multiple companies.

Module 6: Consolidations

This module demonstrates the functionality and flexibility of Microsoft Dynamics AX 2009 in consolidating subsidiary companies into a single consolidated (parent) company. Some key features include the ability to consolidate companies whether they reside in the same database or in different databases, map the Chart of Accounts and dimensions in a subsidiary to the consolidated company, specify how the exchange rate should be calculated for the consolidation, and designate the percentage of ownership that should roll into the consolidated company from the subsidiary.

Module 7: Customer Account Statement, Collection Letter, and Interest

This module demonstrates three processes that are useful in the collection process. Customer account statements are used to provide an accounting of all amounts due from a customer for a period of time. Although most customers pay their invoices on time, it is necessary to be able to process invoices that are not paid by their due date. Collection letters and interest notes can be used for these situations.

Module 8: Dimension Hierarchies

Financial figures must be analyzed through different financial dimensions as a supplement to voucher and account numbers. However, it can be difficult to control the assignation of financial dimension values. Sometimes dimension values are assigned to the wrong financial transactions making reports and statistics incorrect. The implementation of dimension sets with hierarchies makes it possible to control the values entered in the system and therefore ensures more reliable data.

Module 9: Dimension Hierarchies

Financial figures must be analyzed through different financial dimensions as a supplement to voucher and account numbers. However, it can be difficult to control the assignation of financial dimension values. Sometimes dimension values are assigned to the wrong financial transactions making reports and statistics incorrect. The implementation of dimension sets with hierarchies makes it possible to control the values entered in the system and therefore ensures more reliable data.

Module 10: XBRL Taxonomy

XBRL is a global financial reporting initiative started by numerous ERP software companies and international accounting organizations. The goal of XBRL is to provide a standard for uniform reporting of financial information for banks, investors and government authorities.

Module 11: Year-End Close

This module describes the year-end functionality in Microsoft Dynamics AX 2009 and provides assistance in the processes for creating and closing fiscal years. At year-end, it is always necessary to make adjustment entries that reflect transactions from the previous year, print reports, including Financial Statements, back up data, create a new fiscal year, and transfer opening balances.

Module 12: Financial Statements

The Financial Statement feature in Microsoft Dynamics AX 2009 enables the building of a custom reporting structure. It is a powerful reporting tool that explores financial figures depicted in a company context and from a business perspective.

Topic III: Fixed Assets in MSD AX 2009

Module 1: Introduction

This module explains the basic Fixed Assets concepts and components. It also describes the integration between Fixed Assets and the General Ledger, Accounts Payable, Accounts Receivable, and Inventory Management modules.

Module 2: Setup Procedures

This module explains how to perform the necessary setup of the system and the Fixed Assets module. It also describes some country specific setup requirements.

Module 3: Setup of Assets

This module explains how to set up the company’s fixed assets in the application. It also covers lending assets, assigning bar codes to assets, and budgeting with assets. Project module integration will also be discussed.

Module 4: Asset Transactions

This module explains how to use and record different Fixed Assets transaction types. It covers acquisition, depreciation, value adjustments, and disposal. Procedures for creating and acquiring fixed assets using Accounts payable Purchase orders are also discussed. Maintenance of asset transactions is explained, such as transaction reversal, updating replacement costs and insured values, copying fixed assets and changing groups, and fixed asset additions.

Module 5: Inquiries and Reports

This chapter explains how to create and view the inquiries and reports available in the Fixed Assets module.

Topic IV: Project Managing Implementations with Microsoft Dynamics Sure Step 2010

Session 1: Introduction to the Microsoft Dynamics Sure Step Case Study

This module provides a brief introduction about this two day course, which begins by reviewing and summarizing some of the essential concepts of Microsoft Dynamics Sure Step. This module also introduces the basic premise of the case study. Background information about the fictitious implementation project is provided, as well as the structure and types of exercises in the upcoming modules.

Session 2: Project Initiation and Planning in the Diagnostic Phase

The case study begins with the Diagnostic phase, which typically includes sales related activities. This module examines the Diagnostic activities that support and reinforce the sales activities and prepare for the upcoming project. This involves gathering sufficient information to define the high level project scope and make a confident proposal for the remaining phases of the implementation.

Session 3: Project Planning and Execution during the Analysis Phase

This module examines the activities required to initiate and effectively plan the entire project. In the case study, you will finalize and approve the project charter, execute the project team Kick Off meeting, document the functional requirements, update the Fit Gap analysis, and manage issues and changes.

Session 4: Project Execution and Monitoring during the Design, Development, and Deployment Phases.

This module examines the activities that a Project Manager must execute and monitor when implementing Microsoft Dynamics CRM. By collaborating with the project team (the class), the student will determine what activities and processes are appropriate and to what extent each activity needs to be conducted. During the execution phase of the project, the student will review the following project management activities as they apply to the case study: plan and perform quality assurance and quality control, monitor and close any necessary purchases and acquisitions, ongoing risk and issue management, ongoing time and cost management, project scope management, project communication, and develop the project team.

Session 5: Project Closure during the Operation Phase

This module examines the final activities required to close out the project and transition the solution and knowledge to the customer.

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