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Microsoft Dynamics GP 10.0 - Finance

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Prerequisites:

1. General Knowledge of Microsoft Windows.

2. Basic Knowledge Of Accounting Principles.

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Training Type: Class Room

Duration: 20 Hours

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Course Outline:

Topic

Sub Topic

Duration

Foundation I

  • Overview and Basic Elements
  • Smart List, Reports and Inquiries
  • System and Posting Setup
  • Company Setup Procedures
  • Customization and Utilities

10 Hours

General Ledger I

  • Overview and Setup
  • Daily Procedures
  • Additional Functionality
  • Maintaining Records
  • Period-End Procedures

10 Hours

Payables Management I

  • Overview and Setup Procedures
  • Daily Procedures
  • Entering Payments
  • Intercompany Transactions
  • Maintaining Records
  • Period-End-Procedures

10 Hours

Receivables Management I

  • Overview & Setup Procedures
  • Daily Procedures
  • Maintaining Records
  • Period-End Procedures

10 Hours

Fixed Assets I

  • Overview and Setup Procedures
  • Daily Procedures
  • Maintaining Records
  • Period-End Procedures

10 Hours

Bank Reconciliation I

  • Overview and Setup Procedures
  • Daily Procedures
  • Reconcile Bank Statements
  • Maintaining Records

10 Hours

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Course In Detail:

Topic I: Foundation I

Module 1: Overview and Basic Elements

This chapter introduces the the series and the integration concepts. This chapter also introduces many of the basic elements used throughout Microsoft Dynamics GP. The main window of the application is discussed, and common window functions and objects in Microsoft Dynamics GP are identified and explained.

Module 2: SmartList, Reports and Inquiries

This chapter discusses SmartList, an inquiry tool that can be used to access data. SmartList uses sets of predefined search criteria or "objects." Users can create an unlimited number of searches or "views" and save them as "Favorites" in the system. The Process Monitor and the concept of Named Printers is discussed and introduced in this chapter. Creating Report Options and using Report Lists and Inquiries are also a focus of this chapter.

Module 3: System and Posting Setup

In this chapter, some basic system setups are discussed along with information about the different ways to post transactions in Microsoft Dynamics GP. System setups discussed include security, users and user classes. Posting Setup is discussed along with related topics such as audit trails and source documents.

Module 4: Company Setup Procedures

This chapter examines how to set up companies in Microsoft Dynamics GP and then define options specific to each company. The company setup windows are used to define company parameters such as company information, Internet information, fiscal periods, account format, credit cards, shipping methods, payment terms and custom links. This chapter looks at the company reports that are available to create a permanent record of the settings that are used when the company is set up.

Module 5: Customization and Utilities

The focus of this chapter is on the ways to customize a number of elements in the Microsoft Dynamics GP system to specific needs, enabling work to be completed more efficiently. Additionally, resource information on tables and fields are discussed and some miscellaneous system utilities are also a focus of this chapter.

Topic II: General Ledger I

Module 1: Overview and Setup

This chapter provides a general overview of the features and benefits of using the General Ledger module in an integrated environment. and focuses on how this module integrates with other modules in the Microsoft Dynamics GP application. This chapter also focuses on the setup procedures for the General Ledger module. The chapter examines the different types of accounts in General Ledger, and how to define budgets for accounts using Microsoft Dynamics GP or Microsoft Excel. There is a section that also focuses on Quick Journals which increase efficiency and accuracy for posting transactions that occur on a regular basis but have varying amounts posted to each account. Entering beginning balances and the options available for this are also examined.

Module 2: Daily Procedures

This chapter defines the ways that transactions can be entered and posted in General Ledger. The chapter explores the difference between transaction level and batch level posting, and the methods for posting batches. The chapter also demonstrates how to use clearing entries to transfer the balance of an account that is no longer being used to another account. In addition to these topics, the chapter covers linking transactions for analysis purposes using Transaction Matching and the ability to recover batches should there be a power fluctuation or posting interruption.

Module 3: Additional Functionality

This chapter examines how to use Multidimensional Analysis, enter Intercompany transactions and set up Organizational Structures to use account security.

Module 4: Maintaining Records

This chapter examines the functionality available to maintain General Ledger records. There is a section that focuses on correcting posted entries as well as changing and deleting account records. Information about the reconcile features in General Ledger are discussed, including the capability of reconciling to the payables and receivables sub-ledgers. Retrieving information is also a big focus of this chapter. Time is spent discussing the inquiry windows and how reports can be generated from the General Ledger module using report options and groups.

Module 5: Period-End Procedures

This chapter examines the process of closing an accounting period and the fiscal year. The steps necessary to complete each phase of the closing process are discussed for the end of a period as well as a fiscal year. The chapter looks at the reports and financial statements that should be printed before performing the closing process. Time is spent examining what actually takes place during the closing process and the two approaches that an organization may use for this process.

Topic III: Payables Management I

Module 1: Overview and Setup Procedures

This chapter provides students with a general overview of the features and benefits of using the Payables Management module in an integrated environment. Module integration is also discussed. This chapter’s main focus is on the setup procedures that need to be completed for Payables Management. This chapter also examines in detail the setup options available to customize this module to reflect the way an organization does business. Time is spent discussing the benefits of using vendor classes to organize and ease data entry of vendors. Information about entering beginning balances is also discussed.

Module 2: Daily Procedures

This chapter explores the different ways transactions are entered and posted in Payables Management. The difference between transaction level and batch level posting is discussed, and the available methods for posting batches. This chapter discusses the many types of transactions that can be entered in Payables Transaction Entry, including printing a check. Entering and posting Scheduled Payments is also covered in this chapter.

Module 3: Entering Payments

This chapter discusses entering manual payments and creating and printing computer checks as well as the processing steps for batches of computer checks. Applying payments to documents is also a topic discussed in this chapter.

Module 4: Intercompany Transactions

This chapter shows how to record transactions in one company that create transactions in another company’s Payables Management. This chapter also examines the terms specific to Intercompany Processing and demonstrates the accounts that must be created to allow these types of transactions to be entered and posted.

Module 5: Maintaining Records

This chapter examines the functionality available to maintain Payables Management records. There is also a lesson that focuses on placing and removing holds from vendors and transactions. The process to void open and historical transactions is covered in detail. Time is spent discussing the procedure for changing and deleting vendors and their related records. The chapter also looks at how to remove historical information from Microsoft Dynamics GP and the effects of removing this history, retrieving information, and the inquiry windows available in the Payables Management module.

Module 6: Period-End-Procedures

This chapter examines the processes to complete at the end of the month, period, calendar, and fiscal year in Payables Management.

Topic IV: Receivables Management I

Module 1: Overview & Setup Procedures

This chapter gives students a general overview of the features and benefits of using the Receivables Management module in an integrated environment. In addition it discusses setup procedures for the Receivables Management module. You examine in detail the options available to customize this module to reflect the way your organization does business It also focuses on the integration of this module with other modules in the Microsoft Dynamics GP application.

Module 2: Daily Procedures

This chapter defines the ways transactions can be entered and posted in Receivables Management. You explore the difference between transaction level and batch level posting, and the methods for posting batches. This chapter demonstrates the many types of transactions that can be entered in Receivables Management. Entering customer payments, printing refund checks and Scheduled Payments is covered in this chapter.

Module 3: Maintaining Records

This chapter examines the functionality available to maintain your Receivables Management records. This chapter focuses on placing and removing customers holds. The process to edit or void posted transactions as well as handle NSF charges is covered in detail. Time is spent discussing the procedure for changing and deleting records, removing historical information and the effects of removing this history. Retrieving information is also a focus of this chapter. Time is also spent discussing the inquiry windows and reports that can be generated from the Receivables Management module.

Module 4: Period-End Procedures

This chapter examines the processes that are completed at the end of the month, period, calendar and fiscal year. This chapter focuses on the errors that may cause Receivables Management to be out of balance with the General Ledger.

You examine the reports that should be printed prior to performing the closing process. Time is spent examining what actually takes place during the closing process and the two types of closings: calendar year and fiscal year.

Topic V: Fixed Assets I

Module 1: Overview and Setup Procedures

This chapter provides a general overview of the features and benefits of using the Fixed Assets module in an integrated environment. It also examines in detail the options available to customize this module to reflect the way your organization does business. You set up assets to track crucial information in a company. Time is spent discussing how to use asset classes and asset books to organize and ease data entry. The last step is entering Beginning Balances for each asset when first implementing the Fixed Assets module. Once the Fixed Assets set up has been defined, there are many reports available to document the selected preferences.

Module 2: Daily Procedures

This chapter defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets.

Module 3: Maintaining Records

This chapter examines the functionality available to maintain Fixed Assets records. The process to perform depreciation projections, asset transfers, and asset retirements is covered in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. Retrieving information is also a big focus of this chapter. Time is spent discussing the inquiry windows and reports that can be generated from the Fixed Assets module.

Module 4: Period-End Procedures

This chapter examines the processes that are completed at the end of the month, period, calendar, and fiscal year. This chapter focuses on the errors that may cause Fixed Assets to be out of balance with the General Ledger.

The chapter examines the reports that should be printed prior to performing the closing process. Time is spent discussing what actually takes place during the closing process and the two types of closings: calendar year and fiscal year.

Topic VI: Bank Reconciliation I

Module 1: Overview and Setup Procedures

This module gives students a general overview of the features and benefits of using the Bank Reconciliation module in an integrated environment. It also focuses on the setup procedures for the Bank Reconciliation module, and the options available to customize this module to reflect the way your organization does business. The module also covers entering beginning balances for each checkbook in preparation for suing the Bank Reconciliation module.

Module 2: Daily Procedures

This module defines the ways that transactions can be entered and posted in Bank Reconciliation. You explore the different types of transactions, receipts, and deposits that may be entered in this module. This module explains how each type of transaction may update the cash balance in the General Ledger, the checkbook balance in Bank Reconciliation, or both.

Module 3: Reconcile Bank Statements

This module examines the steps that are required to reconcile a checkbook to the bank statement. The process to enter miscellaneous transactions and adjustments during the reconcile process is covered in detail. Time is spent discussing the transaction posting that occurs during the reconcile process.

Module 4: Maintaining Records

This module examines the functionality available to maintain Bank Reconciliation records. The process to void transactions, transfers, and deposits is covered in detail. Time is spent discussing the procedure for changing and deleting records. How to remove historical information from Microsoft Dynamics GP and the effects of removing this history is demonstrated. Time is also spent discussing the inquiry windows and reports that can be generated from the Bank Reconciliation module.

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